MCKC Bylaws
 

CHAPTER I - BOARD OF DIRECTORS

A.      The Board shall:

1.             Conduct business according to Roberts Rules of Order, revised as amended by these Bylaws.

2.             Pass items of business by a simple majority, except as provided elsewhere in the Constitution or Bylaws.

3.             Conduct routine business only when at least a simple majority of all directors are present in person. Under special circumstances the President may poll the Board by mail or electronic communications to pass items of business.

4.             Consist of no less than seven (7) directors.

B.       Selection of Directors:

1.             Two (2) Directors shall be elected by the membership of the MCKC, one in odd, one in even numbered years, each to serve a two (2) year term. It is not mandatory that these positions be filled if no nominees come forth after nominations are sought. (Amended 6-14-97)

2.             One Director shall be appointed by the Board of the MCKC to serve a two (2) year term as a Director of the Missouri Speleological Survey

3.             All other Directors shall be appointed by the MCKC Board of Directors to serve a three (3) year term.

4.             All Directors shall be current dues paying members of the MCKC.

5.             Prior to being appointed to the Board of Directors the nominee shall appear at an MCKC meeting to be interviewed by the Board members. (Amended 9-25-99)

 C.       Removal of a Director:

1.             A director may be removed from office for conduct detrimental to the interest of the MCKC

2.             A director may be removed from office for persistent absence from Board Meetings. 

3.             A director may be removed from office upon a two-thirds vote of the full Board of Directors.

 CHAPTER II – MEETINGS

A. Meetings of the MCKC Board of Directors will be held four (4) times a year.

B. Meetings will be held on the second (2nd.) Saturday of the months of March, June, September, and December unless otherwise changed by the Board. The June meeting shall be the annual meeting.

C. Additional or Special meetings may be called by the President or by a written request of a majority of the Board of Directors.

D. Written notice of the time and place of Special meetings shall be delivered to all members of the Board of Directors at least seven (7) days prior to such meeting.

E. All meetings will be open to all members of the MCKC.

 CHAPTER III -- PRESIDENT

 The President of the MCKC shall:

A. Be a current dues paying member of the MCKC and be elected by secret ballot of the members of the Board of Directors at the annual June meeting, by a simple majority, for a term of two years, to begin with the end of the meeting at which he\she is elected.

B. Be responsible for assembling an agenda for each meeting.

C. Preside at all meetings.

D. Be the official spokesman and envoy of the MCKC.

E. Call special meetings.

F.  Vote during the conduct of MCKC business, only in the event of a tie.

G.  Sign or endorse checks, drafts and notes in conjunction with the Treasurer.

H.  Sign all contracts or other instruments authorized by the Board.

I.  Oversee the hiring and firing of all salaried staff.

J. No president may serve more than two consecutive terms. (Amended 9-7-96)

CHAPTER IV – VICE PRESIDENT

The Vice-President of the MCKC shall:

A. Be a current dues paying member of the MCKC and shall be elected by secret ballot of the members of the Board of Directors at the annual June meeting, by a simple majority, for a term of two years, to begin with the end of the meeting at which he\she is elected.

B. Be responsible for performing the duties of the office of the President upon the absence or disability of the President.

C. Assist the President as directed by the President or Board.

CHAPTER V – TREASURER

The Treasurer of the MCKC shall be a current dues paying member of the MCKC and shall be appointed by the President for a term of three years subject to the approval of the Board. He/she may be replaced by a 2/3 vote of the Board of Directors.

The Treasurer of the MCKC shall be responsible for:

A. Collecting and receiving all funds.

B. Acting as custodian of all funds and depositing them in a bank or financial institution designated by the Board.

C. Disbursing the corporate funds in accordance with the budget or upon order of the Board.

D.  Signing checks together with the President and /or other authorized officers.

E.  Maintaining books and ledgers as directed by the Board.

F.  Preparing financial statements and presenting such statements to the Board upon request.

G. Reporting the financial status of the MCKC at each Board Meeting.

H.  Preparing and filing all tax forms required of the MCKC.

CHAPTER VI - SECRETARY

The Secretary of the MCKC shall be a current dues paying member of the MCKC and shall be appointed by the President for a term of three years subject to the approval of the Board. He/she may be replaced by a 2/3 vote of the Board of Directors.

The Secretary of the MCKC shall:

A. Keep minutes of all meetings of the Board or designate a recording secretary to do so.

B. Distribute copies of the minutes of all meetings of the Board to Directors prior to the next Board meeting.

C. Maintain a file of the official documents and records of the MCKC as directed by the Board.

D. Be the custodian of the seal of the Corporation and see that the seal is affixed to all duly executed documents of the Corporation.

E. Supervise a Membership Secretary that shall be a current dues paying member of the MCKC and shall be appointed by the President. The Membership Secretary shall process all membership applications, maintain a current membership list, provide all members of the Board with an updated copy of the membership list on a quarterly basis, keep the Digest staff informed about additions or corrections to the membership, and buy, store, sell and distribute all MCKC promotional and membership benefit items. The Secretary may serve as the Membership Secretary with approval from the Board.

CHAPTER VII – PUBLICATIONS

The MCKC shall publish a quarterly publication, The MCKC Digest, and such other publications as deemed necessary for the accomplishment of the MCKC's purposes.  The editor(s) of such publications shall be appointed by the President subject to the approval of the vote of the Board. Fees for publications shall be set by the Board. The editor of the MCKC Digest shall appoint his/her own staff subject to the approval of the Board. Staff recognized on the Digest staffing page must be current dues paying members.

CHAPTER VII – AMENDMENTS

 The Bylaws of the MCKC may be amended by a majority vote of the Board of Directors but such amendments shall be presented in writing to the Board of Directors at least thirty (30) days prior to the meeting.

ADOPTED BY MCKC BOARD OF DIRECTORS APRIL 6, 1996

Chapter III section J Amended 9-7-96

Chapter I section B Amended 6-14-97

Chapter I section B Number 5 Amended 9-25-99